_MURRAY CLAN SOCIETY OF NSW, AUSTRALIA
CONSTITUTION
(AS AMENDED 8th SEPTEMBER 2012)
_
NAME AND PURPOSE
1) The name shall be the Murray Clan Society of New South Wales, Australia.
2) The purpose of this Society shall be:
a) To promote friendships among people bearing the name “Murray” or of septs, or who are connected by marriage, descent or ancestry with the family;
b) To foster interest in the traditions of Scotland and her people;
c) To carry out such activities as the Committee shall from time to time consider to be of benefit to the members and in keeping with the provisions of 2a) and 2b) above.
3) The Society is non-political and non-sectarian.
OFFICE BEARERS / COMMITTEE
4) The office bearers shall be the Hon President, the Hon Vice-President, the Hon Convenor, the Hon Secretary, the Hon Assistant-Secretary and the Hon Treasurer, all of whom, except the Hon President, shall be elected by the members present and voting at the Annual General Meeting for terms of three years.
5) Additional office bearers may be created at an Extraordinary General Meeting or at an Annual General Meeting.
6) a) The business of the Society shall be conducted by a Committee comprising the office bearers and not fewer than five members elected for a three year term of office by the members present and voting at the Annual General Meeting.
b) A Quorum at a meeting of the Committee shall be four.
7) All office bearers and members of the Committee except the Hon President shall be eligible for re-election at the end of three years’ service.
8) The Honorary President shall be elected for a period of two terms (six years) unless he/she desires to demit office. Should the Hon President demit office during the six year term, the Hon Vice-President will assume the role of Hon President until the next Annual General Meeting.
9) The Committee shall have the power to co-opt.
HON SECRETARY
10) The Hon Secretary shall:
a) Compile and maintain an up-to-date roll of the members;
b) Keep proper minutes of the proceedings at all meetings of the Committee;
c) Have custody of all written records belonging to the Society and to maintain a register of Clan Property (eg books, banners);
d) Deal with all correspondence.
HON TREASURER
11) The Hon Treasurer shall have charge of all money and shall be responsible for the ingathering of subscriptions and for the payment of accounts, and shall submit the accounts to the Annual General Meeting.
HONORARY MEMBERS, LIFE MEMBERS AND PATRONS
12) a) Members of the community who, in the opinion of the Committee, have rendered significant service or support to the Society may be appointed as Honorary Members.
b) Members of the Clan Society who, in the opinion of the Committee, have demonstrated commitment and dedication to the Society over a long period may be appointed as Life Members.
c) Members of the Clan Society who, in the opinion of the Committee, have rendered eminent service to the Society may be appointed as Patrons of the Society. Patrons are appointed for life.
ADMINISTRATION AND PROCEDURES
13) The financial year shall be the period 1st April to 31st March.
14) The Annual General Meeting shall be held within three months of 31st March during the weekend of the Annual Gathering.
15) Membership is “Family Membership”. An annual subscription covers spouse, partner and dependant children under the age of eighteen years.
16) “Dependant” for these purposes means that full subscriptions are payable by the children when they become self-supporting financially and are over the age of eighteen years.
17) The Society shall levy an appropriate rate of annual subscription which will enable the expenditure of the Society to be defrayed.
18) The annual subscription shall be such sum as the Society Annual General Meeting shall from time to time determine and shall be payable before the Annual General Meeting.
19) Amendments to the Constitution shall be made at the Annual General Meeting or at an Extraordinary General Meeting of the Murray Clan Society of NSW. An amendment to be carried in either case shall require a two-thirds majority of those present and voting.
20) Notice of motion to amend the Constitution of the Murray Clan Society of NSW shall be submitted in writing by the proposer and counter-signed by the seconder, to reach the Hon Secretary not later than six (6) weeks before an Annual General Meeting or Extraordinary General Meeting.
21) The Hon Secretary of the Society shall include such motions in the Notice calling the Annual General Meeting or Extraordinary General Meeting.
22) Motions other than those which seek to amend the Constitution shall be submitted in accordance with the terms of Paragraphs 20 and 21 except that they shall not require to be counter-signed by the seconder and shall be carried by a simple majority.
23) The Society shall be dissolved only at an Annual General Meeting in accordance with the provisions set forth in Paragraphs 19, 20 and 21. In the event of dissolution, all assets both financial and material are to be placed in the care of three elected trustees for a period of five years.
24) Should the Society remain defunct at the end of that period, written records are to be placed with the Manning Valley Historical Society, and any remaining funds donated to an organisation with similar aims to the society.
NAME AND PURPOSE
1) The name shall be the Murray Clan Society of New South Wales, Australia.
2) The purpose of this Society shall be:
a) To promote friendships among people bearing the name “Murray” or of septs, or who are connected by marriage, descent or ancestry with the family;
b) To foster interest in the traditions of Scotland and her people;
c) To carry out such activities as the Committee shall from time to time consider to be of benefit to the members and in keeping with the provisions of 2a) and 2b) above.
3) The Society is non-political and non-sectarian.
OFFICE BEARERS / COMMITTEE
4) The office bearers shall be the Hon President, the Hon Vice-President, the Hon Convenor, the Hon Secretary, the Hon Assistant-Secretary and the Hon Treasurer, all of whom, except the Hon President, shall be elected by the members present and voting at the Annual General Meeting for terms of three years.
5) Additional office bearers may be created at an Extraordinary General Meeting or at an Annual General Meeting.
6) a) The business of the Society shall be conducted by a Committee comprising the office bearers and not fewer than five members elected for a three year term of office by the members present and voting at the Annual General Meeting.
b) A Quorum at a meeting of the Committee shall be four.
7) All office bearers and members of the Committee except the Hon President shall be eligible for re-election at the end of three years’ service.
8) The Honorary President shall be elected for a period of two terms (six years) unless he/she desires to demit office. Should the Hon President demit office during the six year term, the Hon Vice-President will assume the role of Hon President until the next Annual General Meeting.
9) The Committee shall have the power to co-opt.
HON SECRETARY
10) The Hon Secretary shall:
a) Compile and maintain an up-to-date roll of the members;
b) Keep proper minutes of the proceedings at all meetings of the Committee;
c) Have custody of all written records belonging to the Society and to maintain a register of Clan Property (eg books, banners);
d) Deal with all correspondence.
HON TREASURER
11) The Hon Treasurer shall have charge of all money and shall be responsible for the ingathering of subscriptions and for the payment of accounts, and shall submit the accounts to the Annual General Meeting.
HONORARY MEMBERS, LIFE MEMBERS AND PATRONS
12) a) Members of the community who, in the opinion of the Committee, have rendered significant service or support to the Society may be appointed as Honorary Members.
b) Members of the Clan Society who, in the opinion of the Committee, have demonstrated commitment and dedication to the Society over a long period may be appointed as Life Members.
c) Members of the Clan Society who, in the opinion of the Committee, have rendered eminent service to the Society may be appointed as Patrons of the Society. Patrons are appointed for life.
ADMINISTRATION AND PROCEDURES
13) The financial year shall be the period 1st April to 31st March.
14) The Annual General Meeting shall be held within three months of 31st March during the weekend of the Annual Gathering.
15) Membership is “Family Membership”. An annual subscription covers spouse, partner and dependant children under the age of eighteen years.
16) “Dependant” for these purposes means that full subscriptions are payable by the children when they become self-supporting financially and are over the age of eighteen years.
17) The Society shall levy an appropriate rate of annual subscription which will enable the expenditure of the Society to be defrayed.
18) The annual subscription shall be such sum as the Society Annual General Meeting shall from time to time determine and shall be payable before the Annual General Meeting.
19) Amendments to the Constitution shall be made at the Annual General Meeting or at an Extraordinary General Meeting of the Murray Clan Society of NSW. An amendment to be carried in either case shall require a two-thirds majority of those present and voting.
20) Notice of motion to amend the Constitution of the Murray Clan Society of NSW shall be submitted in writing by the proposer and counter-signed by the seconder, to reach the Hon Secretary not later than six (6) weeks before an Annual General Meeting or Extraordinary General Meeting.
21) The Hon Secretary of the Society shall include such motions in the Notice calling the Annual General Meeting or Extraordinary General Meeting.
22) Motions other than those which seek to amend the Constitution shall be submitted in accordance with the terms of Paragraphs 20 and 21 except that they shall not require to be counter-signed by the seconder and shall be carried by a simple majority.
23) The Society shall be dissolved only at an Annual General Meeting in accordance with the provisions set forth in Paragraphs 19, 20 and 21. In the event of dissolution, all assets both financial and material are to be placed in the care of three elected trustees for a period of five years.
24) Should the Society remain defunct at the end of that period, written records are to be placed with the Manning Valley Historical Society, and any remaining funds donated to an organisation with similar aims to the society.
