The name shall be the Murray
Clan Society of New South Wales, Australia.
The purpose of this Society
To promote friendships among people
bearing the name “Murray”
or of septs, or who are connected by marriage, descent or ancestry with the
To foster interest in the
traditions of Scotland
and her people;
To carry out such activities as
the Committee shall from time to time consider to be of benefit to the members
and in keeping with the provisions of 2a) and 2b) above.
The Society is non-political
BEARERS / COMMITTEE
The office bearers shall be the
Hon President, the Hon Vice-President, the Hon Convenor, the Hon Secretary, the
Hon Assistant-Secretary and the Hon Treasurer, all of whom, except the Hon
President, shall be elected by the members present and voting at the Annual
General Meeting for terms of three years.
Additional office bearers may
be created at an Extraordinary General Meeting or at an Annual General Meeting.
a) The business of the Society shall be
conducted by a Committee comprising the office bearers and not fewer than five
members elected for a three year term of office by the members present and
voting at the Annual General Meeting.
b) A Quorum at a meeting of the Committee shall
All office bearers and members
of the Committee except the Hon President shall be eligible for re-election at
the end of three years’ service.
The Honorary President shall be
elected for a period of two terms (six years) unless he/she desires to demit
office. Should the Hon President demit office during the six year term, the Hon
Vice-President will assume the role of Hon President until the next Annual
The Committee shall have the
power to co-opt.
10) The Hon Secretary shall:
Compile and maintain an
up-to-date roll of the members;
Keep proper minutes of the
proceedings at all meetings of the Committee;
Have custody of all written
records belonging to the Society and to maintain a register of Clan Property
(eg books, banners);
Deal with all correspondence.
11) The Hon Treasurer shall have
charge of all money and shall be responsible for the ingathering of subscriptions and for
the payment of accounts, and shall submit the accounts to the Annual General Meeting.
MEMBERS, LIFE MEMBERS AND PATRONS
12) a) Members of the community who, in the opinion
of the Committee, have rendered significant service or support to the Society
may be appointed as Honorary Members.
Members of the Clan Society
who, in the opinion of the Committee, have demonstrated commitment and
dedication to the Society over a long period may be appointed as Life Members.
Members of the Clan Society
who, in the opinion of the Committee, have rendered eminent service to the
Society may be appointed as Patrons of the Society. Patrons are appointed for
13) The financial year shall be the period 1st
April to 31st March.
14) The Annual General Meeting shall be held
within three months of 31st March during the weekend of the Annual
15) Membership is “Family Membership”. An annual
subscription covers spouse, partner and dependant children under the age of eighteen
16) “Dependant” for these purposes means that full
subscriptions are payable by the children when
they become self-supporting financially and are over the age of eighteen years.
17) The Society shall levy an appropriate rate of
annual subscription which will enable the expenditure of the Society to be defrayed.
18) The annual subscription shall be such sum as
the Society Annual General Meeting shall from time to time determine and shall be payable
before the Annual General Meeting.
19) Amendments to the Constitution shall be made
at the Annual General Meeting or at an Extraordinary General Meeting of the Murray Clan Society of
NSW. An amendment to be carried in either case shall require a
two-thirds majority of those present and voting.
20) Notice of motion to amend the Constitution of
the Murray Clan Society of NSW shall be submitted in writing by the proposer
and counter-signed by the seconder, to reach the Hon Secretary not later than six (6) weeks
before an Annual General Meeting or Extraordinary General Meeting.
21) The Hon Secretary of the Society shall
include such motions in the Notice calling the Annual General Meeting or Extraordinary
22) Motions other than those which seek to amend
the Constitution shall be submitted in accordance with the terms of Paragraphs 20
and 21 except that they shall not require to be counter-signed by the seconder and shall be
carried by a simple majority.
23) The Society shall be dissolved only at an
Annual General Meeting in accordance with the provisions set forth in Paragraphs 19, 20 and
21. In the event of dissolution, all assets both financial and material are to be placed in
the care of three elected trustees for a period of five years.
24) Should the Society remain defunct at the end
of that period, written records are to be placed with the Manning Valley
Historical Society, and any remaining funds donated to an organisation with similar aims to the